SWANITC Events Terms, Conditions of Use, and Policies
EFFECTIVE DATE: 1 JANUARY 2025
TERMS & CONDITIONS OF USE
If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern SWANITC Parties' relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.
The term ‘SWANITC Events’ or 'us' or 'we' refers to the owner of the website whose registered office is listed below. The term 'you' refers to the user or viewer of our website.
The use of this website is subject to the following terms of use:
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
This website uses cookies to monitor browsing preferences. If you do allow cookies to be used, the following personal information may be stored by us for use by third parties.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
Unauthorized use of this website may give rise to a claim for damages and/or be a criminal offense.
PRIVACY
This privacy policy has been compiled to better serve those who are concerned with how their 'Personally Identifiable Information' (PII) is being used online. PII, as described in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.
What personal information do we collect from the people that visit our blog, website or app?
When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number, credit card information or other details to help you with your experience.
When do we collect information?
We collect information from you when you place an order, subscribe to a newsletter, respond to a survey, fill out a form, Use Live Chat, Open a Support Ticket or enter information on our site.
Provide us with feedback on our products or services
How do we use your information?
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
• To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
• To improve our website in order to better serve you.
• To allow us to better service you in responding to your customer service requests.
• To administer a contest, promotion, survey or other site feature.
• To quickly process your transactions.
• To ask for ratings and reviews of services or products
• To follow up with them after correspondence (live chat, email or phone inquiries)
How do we protect your information?
Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.
We use regular Malware Scanning.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.
We implement a variety of security measures when a user places an order to maintain the safety of your personal information.
All transactions are processed through a gateway provider and are not stored or processed on our servers.
Do we use 'cookies'?
We do not use cookies for tracking purposes
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since the browser is a little different, look at your browser's Help Menu to learn the correct way to modify your cookies.
If you turn cookies off, Some of the features that make your site experience more efficient may not function properly.that make your site experience more efficient and may not function properly.
Third-party disclosure
We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information.
Third-party links
We do not include or offer third-party products or services on our website.
Google's advertising requirements can be summed up by Google's Advertising Principles. They are put in place to provide a positive experience for users. https://support.google.com/adwordspolicy/answer/1316548?hl=en
We have not enabled Google AdSense on our site but we may do so in the future.
California Online Privacy Protection Act
CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law's reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personally Identifiable Information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared. - See more at http://consumercal.org/california-online-privacy-protection-act-caloppa/#sthash.0FdRbT51.dpuf
According to CalOPPA, we agree to the following:
Users can visit our site anonymously.
Once this privacy policy is created, we will add a link to it on our homepage or as a minimum, on the first significant page after entering our website.
Our Privacy Policy link includes the word 'Privacy' and can easily be found on the page specified above.
You will be notified of any Privacy Policy changes:
• On our Privacy Policy Page
Can change your personal information:
• By logging in to your account
How does our site handle Do Not Track signals?
We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.
Does our site allow third-party behavioral tracking?
It's also important to note that we do not allow third-party behavioral tracking
COPPA (Children Online Privacy Protection Act)
When it comes to the collection of personal information from children under the age of 13 years old, the Children's Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States' consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children's privacy and safety online.
We do not specifically market to children under the age of 13 years old.
Do we let third-parties, including ad networks or plug-ins collect PII from children under 13?
Fair Information Practices
The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.
In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:
We will notify you via email
• Within 7 business days
We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.
CAN-SPAM Act
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.
We collect your email address in order to:
• Send information, respond to inquiries, and/or other requests or questions
• Process orders and to send information and updates pertaining to orders.
• Send you additional information related to your product and/or service
• Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.
To be in accordance with CAN-SPAM, we agree to the following:
• Not use false or misleading subjects or email addresses.
• Identify the message as an advertisement in some reasonable way.
• Include the physical address of our business or site headquarters.
• Monitor third-party email marketing services for compliance, if one is used.
• Honor opt-out/unsubscribe requests quickly.
• Allow users to unsubscribe by using the link at the bottom of each email.
If at any time you would like to unsubscribe from receiving future emails, you can email us at
• Follow the instructions at the bottom of each email and we will promptly remove you from ALL correspondence.
POLICIES
MEMBERSHIP POLICY
SWANITC Parties events are Member-Only events; as such a membership is required for all attendees. To become a member, interested parties must submit a Membership Application or Event Clearance Form and pay either an initial membership fee and/or event registration fee. Should a member’s membership payment lapse, payment of all outstanding back fees will be required, prior to attending any upcoming events. Members will continue to be billed/changed until membership is canceled by the member by logging into their Member Account and clicking Cancel Subscription. Please Note: It is the responsibility of the Member to cancel their subscription as SWANITC Events are not able to do so. Once the annual membership fee is charge, that charge will fall under our Refund Policy (see below).
Termination of Membership: An immediate termination of membership, rejection and/or ejection from an event, forfeiture of membership and all event registration-related costs and a ban on future membership and/or attending any future SWANITC Events may occur if the member is found to be in breach of SWANITC Events Website Terms, Conditions of Use and Policies, violates any rules, or any of the below:
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misrepresentation of age, likeness, or info submitted to SWANTIC Events
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registered for an event without being cleared by SWANITC Events staff
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found to have shared the confidential event, website, registration, access codes, location or any relevant, patron personal/confidential information
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are rude, disrespectful, harassing or threatening to our guests, staff members or event partners, either in person, via phone or email
OUR NO-SHOW POLICY
Due to the nature of our events, the approval and clearance process and donation deadlines also as stated on the event page, throughout our website, at the Point-of-Sale website and in your confirmation email, SWANITC Parties event registrations/sales are final and we unable to offer refunds to pre-purchased tickets. We have, however, implemented the below policy:
If you, the registrant, contact us (by email, texted, voice mail) TWO HOURS BEFORE the event start time to let us know that you will not be in attendance, we WILL honor your registration at THE NEXT scheduled event. This is ONLY ALLOWED ONCE. If you cannot attend the next scheduled event, you will forfeit your prepaid registration.
If you contact us AFTER the above cut off, unfortunately, you will forfeit your prepaid registration.
DOOR PAYMENT NO SHOW POLICY: If you register as a DOOR PAYMENT and cannot attend, you MUST notify us at least TWO hours prior to event start time. Otherwise, you will be removed from our guest list INDEFINITELY.
OUR REASONING:
We rely on our PRE-PAY REGISTRANTS to gauge whether or not to invite DOOR PAYMENT REGISTRANTS. If you, as a pre-paid registrant do not inform us of your inability to attend the event, you take a slot which could be used for a door pay registrant which ultimately cost us 85-150.00. In an effort not to overbook our events, we make the decision to invite/send location info to the DOOR PAY REGISTRANTS at 4:00 PM, again, depending on our prepays.
PLEASE NOTE: When we honor your registration at the next event, you MUST notify us of your desire to attend, PRIOR to Pre-Paid Registration ending.
EVENT POSTPONEMENT POLICY
Rarely do we postpone/reschedule an event. However, there are times that we, as event producers, will deem it best (i.e. weather, Washington, DC security alerts, the proportion of genders, etc).
We pride ourselves on having a great mixture/proportion of genders in attendance. If we feel that the proportion is off, we'll most likely reschedule the event so that no one feels uncomfortable. This is especially important for our BI events with M/F couples and single ladies registrations.
With this being said, if we postpone/reschedule an event, we will, of course, honor your registration at the next rescheduled/event date. If you cannot make the rescheduled/next event date, please follow our NO SHOW POLICY above.
PLEASE NOTE: Registration pricing MUST be equal to that of the NO-SHOW Event or Postponed Event. For example: If your registration cost for the first (no show/postponed) event was $ 45.00 and our next event’s registration cost is more than the $45.00, you CANNOT use the no-show/postponed event registration. You must also meet all criteria for the new event.
Postponed events are NOT canceled events. However, given the high level of logistical planning of such an intricate event, and now the COVID-19 global pandemic, new event dates may not be finalized for up to 1 year.
REFUND POLICY
We maintain a NO REFUND/ALL SALES FINAL Policy.
Unfortunately, due to the nature of our events, the approval and clearance process and donation deadlines and also as stated on the event page, throughout our website, at the Point-of-Sale website and in your confirmation email, SWANITC Event registrations/sales are final and we unable to offer a refund for any reason whatsoever. However, if in accordance with our NO SHOW & EVENT POSTPONEMENT Policies above, we will honor event registration at a future event.
CHARGEBACK POLICY
By making a payment for products or services, and to curtail and mitigate Chargeback Fraud & Friendly Fraud, you agree to take full personal responsibility for said payment(s) and agree not to dispute or chargeback said payment(s) for any reason whatsoever. Should a dispute or chargeback occur, you agree to be responsible for the following fees:
DISPUTE FEE
In the event the CARDHOLDER, AUTHORIZED USER, ACCOUNT HOLDER or FINANCIAL INSTITUTION rejects or disputes the charge or a chargeback occurs for any reason, SWANTIC Events/HNC Enterprises, Incorporated may charge the Member's credit card on file a DISPUTE FEE which includes the total amount of the disputed charge (original charge & fees) + $25 per transaction, + 4.5% processing fee (collectively Dispute Fee). If there is no credit card on file, a Dispute Invoice will be generated and the member will be required to pay the Dispute Invoice, AS WELL AS cancel/withdraw the dispute/chargeback within 24 hours of notice/receipt.
CHARGEBACK FEE
Should a dispute result from the abovementioned Dispute Fee, SWANITC Events/HNC Enterprises, Incorporated may charge the card on file a CHARGEBACK FEE which includes 250% of the full disputed/charged back amount (Chargeback Principle) + the original paid amount (Principle) and a 4.5% processing fee (collectively Chargeback Fee). If a credit card is not on file, a Chargeback Fee Invoice will be generated, and the cardholder will be required to pay the invoice within 24 hours of notice/receipt OR contact us to make payment arrangements.
Should a chargeback, dispute or financial institution rejection happen for any reason, or in cases of intentional violation of the above Chargeback Policy (also known as Chargeback or Friendly Fraud), the immediate termination of membership, rejection and/or ejection from an event, and forfeiture of membership and all event registration-related costs and a ban on future membership and/or attending any future SWANITC Events may occur. Should SWANITC Events pursue available legal remedies, including seeking monetary damages, injunctive relief, the customer/members shall be responsible for all attorney fees, court costs & collection costs.
ATTORNEY FEES, COURT COSTS & COLLECTIONS COSTS
In the event that any suit or action is instituted to enforce any provisions of these Terms, Conditions of Use and Policies, SWANITC Events/HNC Enterprises, Inc., shall be entitled to recover all fees, costs, and expenses of enforcing any Terms, Conditions of Use and Policies, including without limitation, all fees and expenses of attorneys and accountants, court costs, collection costs and expenses of appeals.
CONTACTING US
If there are any questions regarding these policies, you may contact us using the information below.
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S.W.A.N.I.T.C Events
Email: swanitcparty@gmail.com
www.swanitc-events.com
Based in Washington, DC - Events held throughout the U.S.